Formatting entries in iCal
In order for TimeCache to translate an iCal event to a Daily Log
entry, the information for an iCal event must follow a strict
format. It varies depending on whether you're entering the
information in the iCal event title or
note.
TimeCache requires three discreet pieces of information for a
complete Daily Log entry: a project/matter identifier, a billing
category identifier, and a note. You can enter a partial entry with
only the project identifier, which can be either Client
name:Project name or a unique job
number, or the project listing's calendar
shortcut.
When entered in an iCal event note, each component must be on its
own line:
Project identifier
Category name (optional)
Note (optional)
iCal titles allow only a single line, so you separate the
components with "**" as in:
Project identifier**Category identifier**Note
Example
As an iCal event title, your iCal event note could read:
General Design:Office Identity**Design**Creating new
designs for office logo
For example, the same entry would read:
General Design:Office Identity
Design
Creating new designs for office logo
Everything else I enter in this note does not get
transferred to TimeCache
If you had a client "General Design" in your client list, and a
project for General Design in your project list for "Office
Identity", TimeCache would match that and create a new entry for
that project. If you had a billing category "Design" in your
category list, TimeCache would match that and add it to the Daily
Log entry. TimeCache adds the third component as the note for the
Daily Log entry, and ignores everything after that.
If you want to omit the billing category from a Daily Log entry,
leave it out of the iCal title or note. In a note, that would mean
leaving the second line blank. An iCal event title with a missing
billing category would look like: General Design:Office
Identity****Creating new designs for office logo.
Use shortcuts
To help reduce typing in iCal, particularly when on a mobile device
with a virtual keyboard, TimeCache allows you to add calendar shortcuts to your project and billing
category listings. The only requirement is that each shortcut needs
to be unique to each listing type (e.g. you can't use the same
shortcut for two different projects). When adding entries to be
imported into TimeCache, replace the full project and billing
category names with these shortcuts and TimeCache will translate
them into their full listing names.
Substitute a job number
As noted in the format section above, you can also substitute a
unique job number for the client and project name. If you have
TimeCache Preferences set to allow duplicate job numbers for
different clients and the job number in your iCal entry description
is not unique, that entry will not show up in the TimeCache iCal
import window.
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